Automated Machine Translation of Patents & IP Data Vs Technical Translation Services

The volume of patent data most enterprise patent and intellectual property research teams work with is significantly large. There is significant need for organizations working across geographical borders to get their patent data translated into regional languages during cross country trade or in situation of legal pursuits or disputes in court of different nation or continents.

Intellectual property data or patent data can be translated using both machine translations CAT (computer aided translation) with relevant tools and software services for bulk data translation or it can be done employing professional translators to get data translated into a particular language for legal proceedings.

Machine translation comes handy for quick translation of bulk data pertaining to patent text, Intellectual property documents from one source language to the language in which researchers across different geographies will be working with. It creates time efficient translations within the given time constrain. In litigation scenarios, manual translation is preferred over machine aided translation, however it has its own drawbacks of being expensive and time consuming especially while considering larger volumes of patent or IP data.

Practicality of implementing human translator again depends upon the amount of data under scanner for translation. Instances when there are millions of patent documents that have to be translated it makes sense to opt for machine translation for a smoother and efficient data translation process. In the past decade we have worked closely with a number of intellectual property translation processes and there have been strong cases for both human as well as machine / automated translation.

For example, we once encountered a case where Japanese patents were required to be analysed in English and since the selection volume of patents was very large, an automated tool had to be developed to carry out bulk translation of Japanese patents. The purpose of the data was specifically for research and analysis. However, if a specific patent needed to be translated from Japanese to English for use in a claims situation or legal process, a professional technical translators services would be required. Patent translations are a common requirement while working with intellectual property data and applying the right solution to the situation is usually weighing out the functions of speed, cost, practicality and the end use of the translated data.

Custom Indexing Applications for Intellectual Property & Patent Data Management

The volume of patent data most enterprise patent and intellectual property research teams work with is significant large and often growing with new patents being added to databases consistently. Every organization has unique requirements when it comes to the way they process and use this IP data and as a result, require their patent data to be stored, arranged and indexed in a way that is tailored to their workflow.

“Custom Indexing” of patent / intellectual property data enables organizations to retrieve patents more efficiently based on the parameters your organization determines while executing search queries and fetching documents for analysis.

Custom indexing of Intellectual property may involve…

1)      Creation of innovative indices based on how data is retrieved internally:  Customizing existing data to create high end directory to enable easy access of data for analysis and research based on the parameters your organization would use internally to sort and work with the data.

 2)      Indexing based on industry segmented data: Industry specific taxonomy and indexing structures can be built to facilitate working with IP data related to a domain such as chemical patents or electronic patents for example. For patent researchers working within a particular domain, having a custom indexing system could speed up the process.

 3)      Re-indexing of records: The addition of new records, new patent files and documents is an ongoing process since patent data is dynamic. It’s important to periodically ensure the new data indexing structure is aligned with the previous records and the database is re-indexed and up to date.


Irrespective of the domain, custom indexing IP data helps to enhance the efficiency in handling and working with patent data and can be an exercise worth considering.

The Benefits of custom software development for Intellectual property data management

Most businesses running the Intellectual property and data management circuits generally use a number of generic software applications that is available in the market. There are some really great products within available and for most organizations, they serve well. In fact, we have developed solution like PatSeer and PatentInsightPro which our customers have loved. However, in organizations that work with a considerable amount of IP data, the process of analysing and working with patents and IP data involves downloading information from multiple patent databases, searching and filtering using tools, working with data in other  applications, using various filtering, analysis and reporting tools and there is often a lot of juggling multiple software through the process. This results in some amount of inefficiency, additional time consumption and adds to cost. There is a “way things are done” within the organization and then a number of different software applications to aid the process.

Having custom software developed for intellectual property data management helps integrate all the software applications to “the way things are done” within the organization so you have software built to match your process and not the other way around. It makes work easier and eliminates the unnecessary amount of energy and time that is otherwise spent on organizing fragment s of applications and tools to suit your specific needs.

The major benefits of custom software development for Intellectual property data management are:

  • Efficiency: Efficiency is the key word for any business to thrive and succeed. A custom software solution is developed around your way of working and identifying how to make processes simpler and more efficient.
  • Integration: Developing custom software for your IP data management helps integrate functions and eliminates the need to switch between several data sources, applications, and software tools. It allows you to make the entire process more cohesive.
  • Reduced cost: With a well developed solution that integrates the various processes of IP management within the organization, comes greater efficiency, quicker lead times, less waste and effectively, reduced costs in the longer term.


While using multiple software for IP data management can get the job done, when it comes to getting exactly what you need from your software, exploring custom software services to tailor your technology to your organization can give you the additional edge required to function better.